To Archive or to Back up Email? That Is the Question!

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It is common knowledge that it is vital for any organization to save and protect its email data for long term in order to be able to restore lost information, and to be legally compliant (avoiding possible governmental fines). So then how can companies make the right choice to satisfy all their needs?

More and more I hear about this dilemma between email archiving and backup going around, and can understand how some users could get confused. As it is a challenge to find the right product to satisfy all your needs, it’s not easy to pick one when there are so many different solutions available on the market.

While the industry is in constant change, so is the market and the need for trustworthy, robust solutions which will help an organization save time and money.

So, what are the top differences between email archiving and backup and why should you (immediately) implement email archiving for your organization?

In a nutshell, email archiving represents optimized continuous backup with indexed search and re-delivery options, allowing for compliance and eDiscovery.

Let’s dive deeper into the differences:

While backup simply stores email and/or file information snapshots according to a set retention time (normally shorter), Email Archiving is in line with legal standards and requirements of not only storing data for longer term, but also making it accessible. The SpamExperts archiving solution stores electronic mail communication in a non-changeable format, and it can be purchased based on storage requirements. As email is stored in an encrypted and compressed format, our email archiving is much more secure than old fashioned backup, whilst allowing message retrieval in a migratable and open format, or redelivery when necessary. Think that you are making an investment in storage, but you are getting high performance at a very low cost.

Unlike Email Archiving, backup is barely the tip of the iceberg. It could be a solution for your organization, but only for a short period of time and probably not as reliable in protecting corporate data. Backup only creates a copy or image of the current state of the email system which can be used to restore a system. This is not as cost-effective as it requires high capacity, and data can be easily manipulated at any time, which will not solve the problem of compliance and eDiscovery. Backup doesn’t support fast and advanced search options either, and it is often a burden to manage.

What do you think the difference is between the two technologies? Let us know in the comment section. If you’re interested in finding out more about Email Archiving, just drop a line to our team.

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